A board meeting schedule is a document that lists all the subjects on which the board of directors will focus. The board meeting agenda should contain the date and time of the meeting, and the location. It should also include a short description of each topic in order to aid the attendees in their preparation.
Board members are busy people and require ample notice of board meetings to be prepared to plan their agendas and get properly prepared. Experts recommend that you give yourself a minimum of 5 to 7 days for the proper preparation of the board’s materials including agendas and other important documents.
The first item on the agenda for the board meeting is typically an overview of the improvements made since the last meeting. This usually includes a look at key milestones, missed targets, and other issues that might require an investigation. This is also a chance for the executive director to give a review of the business outlook, highlighting favourable and unfavourable trends.
After the report of progress all items that require to be voted on will be asked for a vote. These are typically resolutions that need approval from the board and could be implemented as a new policy.
The next items on the board meeting schedule will likely to be an overview of the last minutes as well as any actions that were agreed upon during the last meeting. It is essential that all action items be recorded and carried out in a way that they are clearly documented.