https://freshboardroom.com/how-to-run-a-board-meeting/
A well-planned agenda for the board is vital to having productive meetings. The structure of the agenda as well as the manner in which it is delivered can determine the success or failure of a meeting. The chair of the board can streamline the preparation and running of the meeting if he is able to create and adhere to a standard format. It also helps the board maintain their focus throughout the meeting to ensure that they don’t get lost in discussions that aren’t relevant to the objectives of the organization, or waste time on issues that can be managed by committees.
The majority of the agenda for board meetings should be devoted to important topics and generative discussions. This could include forward thinking, connecting to strategic goals, or simply new data or information. To keep the discussion and board focussed, it’s recommended that outdated or irrelevant items be taken off the agenda. If these items are required to be included, they should be done so at the end of a board session to not take up too much time.
Board members should be provided with the complete agenda of board meetings in advance to allow them to become familiar with the topics and questions that will be discussed. This can help them prepare for the meeting and can also allow them to know what other board members have planned to bring up in the discussion. A transparent approach will ensure that the board stays organized and focused during the meeting and can be a good way to reinforce the importance of attending in-person.