The chance of having technical issues is high when holding an online meeting. One of your board members could have an inefficient connection to the internet, or his battery could fail during the meeting. It is recommended to ask remote attendees to test their equipment in advance. It is also possible to provide training and support to ensure that remote attendees are well-prepared to use the portal for board members prior to the meeting.
In addition to the standard features, you should search for a digital meeting room that offers high levels of security and conformity. The best online board portals will protect your data at the server level, and also allow for customized access to documents for different users.
Another crucial feature is the ability to record votes. Recording the results of a vote in your virtual meeting space will guarantee accountability and transparency, unlike the traditional show-of-hands system. Additionally, it will reduce the amount of time spent on processing board resolutions and increase the efficiency of your meetings.
The software should be easy to use and comprehend for anyone, even if have less tech-savvy attendees. In addition, it must be compatible with all platforms, including tablets and smartphones. Additionally, it should provide a print-friendly format. Some board members prefer printing documents or presentations for various reasons. In addition, the digital boardroom should include chat functions to facilitate quick collaboration.
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