A board meeting online can be held without losing the benefits that come with face-to-face meetings. By enabling everyone to attend and using modern tools for online collaboration, you can be sure that your meetings run smoothly and efficient. But you’ll need to ensure that the fundamentals are in place.
Begin with a complete list of attendees. This is essential for every board meeting particularly for virtual ones. You run the risk of being left out of people who may have valuable insights and ideas.
Make it clear to everyone how they can be a part of the meeting. If required, provide several ways of joining – such as via audio and video.
Utilize remote boards that have numerous features to increase engagement and make your meetings more engaging. The right software will also assist you in keeping your meeting on track, allowing for efficient minute-taking and efficient discussions.
Set a specific objective for each topic. This helps the meeting stay focused and helps reduce the amount of time that is spent on unnecessary or irrelevant topics. It’s also beneficial to include the time limit for each area of discussion. This is important as it’s not uncommon for the meeting get off track and to last longer than you had planned.
Create a waiting area for those who want to attend the meeting, but are unable to attend. This is a good option if there’s an unexpected clash in schedules or a technical problem which isn’t resolved.
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